Production Administrative Assistant

Position Responsibilities:

• Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs; contact linguists, set up deadlines, and negotiate prices).
• Juggle multiple tasks and priorities simultaneously in a fast-paced environment.
• Maintain the database and spreadsheet updated.
• Formatting using .doc, .PDF, and .xls files; importing images from PDF files to Word document, etc.
• Billing; contacting linguists to resolve issues such as invoice/word count discrepancies; data entry.
• Organizing documents; scanning hard copies onto the network; printing files for big jobs.
• Complete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and department.
• Liaise with sales staff to ensure all projects are submitted properly.
• Assist Department Manager to ensure all projects are assigned.

Some Specs:

• Setting: On-site (from the office in Itaim Bibi, São Paulo).
• Schedule: Mon - Fri, 10 am to 7 pm.

Essential Skills and Experience Required:

• Excellent written and verbal English communication skills; other languages would be an asset.
• University Degree (preferably in linguistic/translation related studies).
• Detail orientation with the ability to multitask.
• Excellent problem-solving and analytical skills.
• Independence in carrying out assigned tasks.
• Ability to work under pressure.

In order to apply, please submit your CV in English.

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