Production Administrative Assistant

Position Responsibilities:

• Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs; contact linguists, set up deadlines and negotiate prices)
• Juggle multiple tasks and priorities simultaneously in a fast-paced environment
• Maintain the database and spreadsheet updated
• Format using .doc, .PDF, and .xls files; import images from PDF files to Word documents, etc.
• Handle billing; contact linguists to resolve issues such as invoice/word count discrepancies; perform data entry
• Organize documents; scan hard copies onto the network; print files for big jobs
• Complete administrative tasks including project set-ups, creating purchase orders, and tracking schedules for individual projects and the department
• Liaise with sales staff to ensure all projects are submitted properly
• Assist Department Manager to ensure all projects are assigned

Some Specs:

• Setting: On-site (from the office in Itaim Bibi, São Paulo)
• Schedule: Mon - Fri, 10 am to 7 pm

Essential Skills and Experience Required:

• Excellent written and verbal English communication skills; other languages would be an asset
• University Degree (preferably in linguistic/translation-related studies)
• Detail orientation with the ability to multitask
• Excellent problem-solving and analytical skills
• Independence in carrying out assigned tasks
• Ability to work under pressure

In order to apply, please submit your CV in English.

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