Virtual Assistant jobs in Canada

At CN, every day brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely ― helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

The Assistant Flagging Supervisor is responsible for managing the weekly schedule for the flagging group and coordinating schedules and duties between internal and external parties. The position provides daily support to the Flagging Supervisor by assisting in all flagging protection activities over the assigned territory, in accordance with sound engineering practices, railway standards, procedures and rules.

1. Help plan schedule for the following week
2. Call employees to inform them of schedule changes or overtime
3. Check time entry and expense accounts in Systems, Applications, and Products (SAP)
4. Help the Supervisor manage occupational injuries and accidents
5. Manage absences and replacements
6. Conduct necessary investigations for various situations, particularly for disciplinary issues and document them in the systems
7. Attend weekly management meetings with the Supervisors and Foremen
8. Manage the vehicle fleet (e.g., change in allocations and plan for mechanical maintenance) and allocation of phones and computers
9. Keep inventory and distribution of material updated
10. Coach flagmen on protection, inspection of compliance with guidelines, and provide targeted support
11. Keep employee files and worksite information files updated
12. Support the supervisor in managing unforeseen events, employees to be reassigned, and any related administrative tasks
13. Build weekly safety calls to discuss safety, injuries, new processes and rules with the team
14. Build quarterly in-person safety days to discuss safety, injuries, new processes, and rules with the team
15. Handle on-the-job training for employees and contractors
16. Replace the Supervisor, as needed, at worksite and project meetings
17. Respond daily to emails that come into the Flag inbox

The role is performed in a combination of office and outdoor environments with various weather conditions with shift work. The role is required to be on-call 24/7 to respond to critical incidents. Due to the nature of the role, the incumbent is required to meet tight deadlines, handle pressure, and stress. The role requires regular travel (50%) within the territory.

1. Railway Operation
2. Between 2 to 4 years of experience in railway operation
3. Valid Drivers Licence
4. Minimum 2 years of flagging experience
5. Experience supervising a unionized workforce
6. Labor Relations (LR) experience (i.e., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline)
7. Any experience for these above would be considered as an asset

High School Diploma or General Educational Development (GED)

1. Sets direction and inspires others
2. Communicates with impact
3. Collaborates with others and shares information
4. Knows the business and stays current on industry needs
5. Solves problems to create value
6. Leads by example for the safety and security of all
7. Considers ESG principles in all operations
8. Delegates and empowers others to create accountability

1. Advanced Computer skills including Microsoft Office (Excel, Outlook, Word)
2. Comprehensive knowledge of construction and maintenance, operating rules, engineering standards, and engineering operation measures
3. Strong English communication skills, both written and verbal

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.

At CN, we are dedicated to building North America’s safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates from underrepresented groups often don’t apply unless they feel they fit the job posting at 100%. Even if you don’t see yourself in every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please reach out to our team at cnrecruitment@cn.ca.

As an equal employment opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law. We thank all applicants for their interest, however, only candidates under consideration will be contacted. Please monitor your email on a regular basis, as communication is primarily made through email.